Price the machine by the day, put the syrup, the cups and the corn on the same total, and give the sticky clean on the far side its own time.
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A fete committee books two popcorn machines and a slushie for the Sunday with the consumables on the same order, and the P&C settles afterwards by payment request.
A parent books one machine for a Saturday with a syrup pack, pays on the page, and knows the delivery window and the pick-up before they hang up a phone they never picked up.
A company running a stand hires machines for two days with a larger consumable order, quoted in writing and accepted with a signature.
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Schedule
The drop, the pick-up and the strip-down all sit in the day, so a machine that has been full of red syrup in the sun is genuinely out of service until it has been through rather than promised to a Sunday.
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Cups, syrup, corn and oil are priced lines with quantities on the same order, so the customer picks how much they need and what goes on the truck matches what was paid for.
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The collection is created with the delivery so it exists as a stop from the start, and the hire carries a return date that raises an email rather than relying on someone remembering in March.
Less admin, more bookings
Consumables are not an afterthought, they are lines on the order with their own prices. Cups, syrup, corn, oil and salt sit next to the machine, so the customer picks how much they need at booking and what goes on the truck matches what was paid for.
These machines need somewhere solid to sit, power within reach and water somewhere. Ask on the booking form and the delivery is not the moment you discover the stand is a trestle table in a paddock with an extension lead running out of a hall.
The machine that ends up in a canteen store room until autumn is the standard loss in this trade. The collection is created with the delivery, so it exists as a stop in your day, and the hire carries a return date that raises an email when it falls due.
A slushie machine that has been full of red syrup in the sun needs stripping and washing before it goes anywhere else. Book that against the machine and it is out of service while it happens, which is the only reliable way to stop it being promised to a Sunday it cannot make.
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Yes. Cups, syrup and corn go on the booking as their own priced lines with quantities, so the order and the total both reflect what actually goes out.
A fete taking two popcorn machines and a slushie is one booking with the machines itemised, one delivery and one collection, rather than three separate orders.
The collection is created at the same moment as the delivery, so it is a stop in your day from the start, and the hire carries a return date that raises an email when it falls due.
Book the clean against the machine. It cannot be hired while that block is on, so nothing goes out that has not been through it.